Privacy Policy

Introduction

The Joffe Charitable Trust is committed to looking after personal information in a secure and responsible manner and to being transparent about our processes.

Who we are

The Joffe Charitable Trust CIO is a charity registered in England and Wales with registration number 1180520 and is also registered with the Information Commissioner’s Office (ICO).

What data we hold and why

We hold the minimum personal data that is necessary in order to:

– assess grant applications

– administer grants

– keep records of our grant-making

– seek views on our work and collaborate with others

– assess applications for staff or trustee positions

– carry out essential administration and comply with legal and regulatory obligations

This personal data consists of:

– names, email addresses, job titles and phone numbers supplied in a work context

– CVs submitted in applications for grants or trustee or staff positions (CVs of unsuccessful applicants are deleted from our systems annually)

– trustee and staff personal information as necessary for essential administration or compliance with legal obligations

We also gather standard internet user information from visitors to our website. For further details please see ‘Cookies’ and ‘Google Analytics’ below.

We may gather sensitive personal data in relation to grants made or applications for staff or trustee positions in order to monitor our own performance regarding diversity, equity and inclusion. Such data will be immediately anonymised and will play no part in any individual grant or job decision.

How we will use personal information

Your personal information will be accessed only by our staff and, where appropriate, by our trustees or other professionals working for us with our express permission and in accordance with our privacy policy. We may on occasion share email addresses with other named organisations if we wish to invite you to an event we are running in partnership. We may also use standard GDPR-compliant professional tools to enable us to send out communications from time to time. We will not otherwise share your personal information except where you give us your permission to do so, or when required by law.

We may get in touch with you by email from time to time if you are a main contact from a past or present grantee organisation or have otherwise worked with us or expressed an interest in our work. We will do this only where we have a legitimate interest, for example to seek your views or update you on our work or invite you to an event. If you ask us not to contact you we will act on your request immediately and ensure that you are not contacted again.

Grant data

We may publish details of our grants to the 360Giving Standard on our website, in our newsletter, through 360Giving and elsewhere as we consider appropriate.

Cookies

Our website uses cookies to provide users with more user-friendly services that would not be possible without the cookie setting. You may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of your Internet browser, and already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If you deactivate the setting of cookies in your Internet browser, not all functions of our website may be entirely usable.

Google Analytics

Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.

Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. We send a partial record of your IP address to GA with the last few characters or “octet” removed, which reduces the ability for anyone to use this to identify an individual.

GA makes use of cookies, details of which can be found on Google’s developer guides.

Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

Queries and Subject Access Requests

You have the right to request a copy of the personal information we hold about you (a Subject Access Request). You can do this by emailing us at info@joffetrust.org. If any information is incorrect, out of date or there is no long sufficient reason for us to hold it, you can ask for it to be updated or removed from our systems. We will respond to any Subject Access Request as quickly as possible.

This notice was last updated on 9 November 2020.