Privacy Notice

Introduction

The Joffe Charitable Trust is committed to looking after personal information in a secure and responsible manner and to being transparent about our processes.

Who we are

The Joffe Charitable Trust CIO is a charity registered in England and Wales with registration number 1180520 and is also registered with the Information Commissioner’s Office (ICO).

Our contact details

Address: c/o Sayer Vincent LLP, Invicta House, 108-114 Golden Lane, London, EC1Y 0TL

Email: info@joffetrust.org

Why we process personal information

We process the minimum personal information that is necessary in order to:

– assess grant applications

– administer grants

– keep records of our grant-making

– seek views on our work, convene events and collaborate with others

– assess applications for staff or trustee positions

– carry out essential administration and comply with legal and regulatory obligations

The personal data we process

Most of the personal information is provided to us directly by you for one of the reasons outlined above.

We currently collect and process the following personal information:

– names, email addresses, job titles and phone numbers supplied in a work context

– CVs and applications submitted in applications for grants or trustee or staff positions (CVs of unsuccessful applicants are deleted from our systems annually)

– Trustee and staff personal information as necessary for essential administration or compliance with legal obligations

We also gather standard internet user information from visitors to our website. For further details please see ‘Cookies’ and ‘Google Analytics’ below.

We may process sensitive personal data in relation to our grant making in order to monitor our own performance regarding diversity, equity and inclusion. We may also gather sensitive personal data as part of our application process for staff or trustee positions; this data will be immediately anonymised and will play no part in any job decision.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this personal information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting [info@joffetrust.org].

(b) We have a legal obligation.

(c) We have a legitimate interest.

(d) We have a contract with you.

How we will use personal information

Your personal information will be accessed only by our staff and, where appropriate, by our trustees or other professionals working for us with our express permission and in accordance with our privacy policy. We may on occasion share email addresses with other named organisations if we wish to invite you to an event we are running in partnership. We may also use standard UK-GDPR compliant professional tools to enable us to send out communications from time to time. We will not otherwise share your personal information except where you give us your permission to do so, or when required by law.

We may get in touch with you by email from time to time if you are a main contact from a past or present grantee organisation or have otherwise worked with us or expressed an interest in our work. We will do this only where we have a legitimate interest, for example to seek your views or update you on our work or to invite you to an event. If you ask us not to contact you we will act on your request immediately and ensure that you are not contacted again.

Sharing your information

We will only share your personal information with third parties where we have your consent, a legitimate interest to do so, or we are required to by law.

Grant data

We may publish details of our grants to the 360Giving Standard, which does not include personal information, on our website, in our newsletter, through 360Giving and elsewhere as we consider appropriate.

Cookies

Our website uses cookies to provide users with more user-friendly services that would not be possible without the cookie setting. You may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of your Internet browser, and already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers.

Google Analytics

We may use Google Analytics (GA) to track user interaction with our website. We would use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.

Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA makes use of cookies, details of which can be found on Google’s developer guides.

Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

Queries and Subject Access Requests

You have the right to request a copy of the personal information we hold about you (a Subject Access Request). You can do this by emailing us at info@joffetrust.org. If any information is incorrect, out of date or there is no longer sufficient reason for us to hold it, you can ask for it to be updated or removed from our systems. We will respond to any Subject Access Request as quickly as possible.

How we store your personal information

Your information is securely stored on our systems. We only keep personal information for as long as is necessary and we will not retain your personal information if it is no longer required. There may be some circumstances where we are subject to legal requirements to retain personal information, such as for audit purposes or to comply with other legal obligations.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@joffetrust.org if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@joffetrust.org.

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address is:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://ico.org.uk/

This notice was last updated on 14 April 2023.